IPA's Job Bank

Among the many benefits of membership with the Indiana Paralegal Association is the popular job bank. Members have access to contact information for these positions through the Members Section of the website.  Below we have listed the current openings posted to our job bank. In order to review the listing with contact information, please click here and log in using your email address and password, then click on Members Only, then Paralegal Career Center, then IPA Job Bank.  If you are not a member and would like information on joining the association, please contact membership@indianaparalegals.org for assistance.

Employers and recruiters may post their paralegal job openings with us for the following fees:$50 for a 30-day listing; $75 for a 60-day listing; and $100 for a 90-day listing.  If you would like to list a job opening with us, please contact the Job Bank Director at jobbank@indianaparalegals.org.  Your listing will reach our entire membership. Email your job listing in Word format to the Job Bank Director, and feel free to review the postings below for ideas on preparing your own listing.

Only ads containing a job description considered appropriate for the skill set of a paralegal will be considered for posting.

Current Job Bank Listings    Updated on June 20, 2017

____________________________
Julie H. Johnson

IPA Job Bank Director

jobbank@indianaparalegals.org

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  • 20 Jun 2017 11:52 AM | Julie Johnson (Administrator)

    We are seeking a full-time, ABA-accredited Paralegal to join our established insurance defense practice in our Carmel, Indiana office.  This position is responsible for a heavy litigation desk supporting multiple attorneys.  Prior litigation experience, particularly in auto and personal injury cases and Workers Compensation, is required.

    The day-to-day work will focus on managing the litigation process for each of your files, including drafting legal documents such as motions and discovery, working with medical records (summaries and chronologies), scheduling Independent Medical Examinations and expert depositions.  The ideal candidate will have a minimum of five years’ experience in a litigation environment, and a knowledge of Outlook and Aderant Total Office, or other law practice management software program.

    Full benefits package will be included with a competitive salary offer.

  • 16 Jun 2017 4:01 PM | Julie Johnson (Administrator)

    Location: Downtown Indianapolis

    Job Description:
    Law firm is looking to hire an Immigration Paralegal to contribute to one of the most sophisticated and multi-dimensional business immigration and global mobility practices in the U.S. If you have excellent computer, communication and research skills and are looking for an exciting career in Immigration Law, we have an opportunity for you as an Immigration Paralegal. In this position, you will work with our team of attorneys; interact with multinational corporate clients; and draft government filings on behalf of highly skilled technical workers, business executives and leading international scientists.

    What you would do in this job:
    • Assist attorneys in preparation of employment based immigration petitions and applications.
    • Utilize web-based immigration case management system and database continuously and accurately.
    • Manage a heavy caseload of immigration matters in various stages.
    • Contribute to the development of practice processes to simplify work, standardize procedures and help the team operate more efficiently and effectively.
    • Conduct Immigration-related research.

    What we would expect from you:
    • Energetic, organized, detail-orientated and disciplined, with the willingness to work hard.
    • Ability to work well independently and as part of a team, through effective communication and organizational strategies.
    • Ability to manage workflow and work under tight deadlines and other time constraints, with competing and shifting priorities.
    • Knowledge and commitment of the utilization of technology.
    • Ability to bill 1550 hours, annually, to meet the firm’s billing expectations for paralegals.
    • Strong project management skills.

    What you should expect from us:
    • A career model that provides paralegals with an opportunity for growth and outlined path toward career advancement within the firm.
    • A presumptive bonus for the achievement of the annual billable hours target and an opportunity to be rewarded for value-added work through a discretionary bonus.
    • Encouragement to prepare for future responsibilities and career success through the pursuit of in-house and off-site professional and education opportunities.
    • Opportunities to contribute to the health and vitality of the communities where we live and work through our tradition of pro bono, volunteerism, and philanthropy.

    Job Requirements:

    • Ideal candidates will have an international or multi-cultural professional background and an interest in immigration law; some experience with employment-based immigration is a plus, but not required.
    • Bachelor’s degree and demonstrated strong research and analytical skills are required; paralegal certificate or degree will be considered in lieu of a four year degree.
    • Strong technical aptitude, critical thinking, analytical and decision making skills.
    • Foreign language proficiency is preferred.

    Will consider relocation for this position. 

  • 15 Jun 2017 8:56 AM | Julie Johnson (Administrator)

    I am a clinically active nurse practitioner. I also have a VERY busy medical-legal business. We do case reviews for attorneys, chronologies, etc. and I serve as an expert witness on select cases. We also have several nurse contractors that work in-house and review cases to prepare chronologies when needed.

    I am seeking a full time paralegal who can also manage the office. The position is full-time on the north side of Huntington, Indiana. Salary will be based on experience. Familiarity with working in a law firm that specializes in personal injury and medical malpractice is helpful. The candidate must have experience in answering discovery.

    There is also another paralegal who works full-time and she is cross-trained, but she has other duties as well and the environment needs two paralegals. The case load is large. 

    Responsibilities will include managing payroll, scheduling, case flow, downloading files, communications with law offices, paralegal chronologies, preparing demand summaries, proofreading reports, etc.

     

  • 14 Jun 2017 9:42 AM | Julie Johnson (Administrator)

    The Indianapolis office of the nation’s largest transportation law firm with offices located in major cities throughout the United States has an opening for a full-time Litigation Project Manager (Paralegal) to assist the Firm’s growing class-action defense practice.
     
    The candidate will work under the supervision of senior class-action litigators that helm the practice to provide case-management services for the many pending matters the Firm is handling. Those services will include (among others): (1) tracking and updating internal case dockets; (2) preparing and updating internal Firm reports; (3) monitoring case budgets; (4) drafting correspondence, routine discovery requests and responses, and non-substantive pleadings; (5) coordinating the use of technology platforms to make the practice more efficient; and (6) preparing for and participating in regular practice-level and case-specific strategy sessions. A qualified candidate will also have the ability to professionally and promptly interact with clients and other firm personnel, and safeguard the confidentiality of client information. Strong organizational skills are a must. The Litigation Project Manager's (Paralegal) responsibilities will also require the ability to operate Microsoft Office applications and current case-management technologies. Finally, qualified candidates must be motivated and accountable, with excellent communication skills, good organizational and time management skills, and a team-player attitude.
     
    Education and Certification of Litigation Project Manager (Paralegal)
    • Formal legal training resulting, at a minimum, in a Certificate of Completion of Paralegal Course of Study from an accredited college or university, or Associate or Bachelor Degree from an accredited college or university;
    • 8 or more years’ experience in a law firm (or comparable experience in an in-house position) performing paralegal and project-management duties;
    • Familiarity with complex litigation (i.e., class actions, MDL, mass torts).

    Duties and primary responsibilities of Litigation Project Manager (Paralegal) include, but are not limited to
    • Communicate with lawyers in class-action practice to facilitate completion of litigation updates along with communication regarding case status and deadlines;
    • Coordinate with clients to obtain electronically-stored information ("ESI") along with intake of ESI and other discovery documents into the Firm’s litigation technology applications;
    • Assist with drafting of correspondence, routine discovery requests and responses, litigation hold documents, case intake forms, and non-substantive pleadings;
    • Responsibility for coordinating administrative aspects of discovery process in cases with secretarial staff, including deposition notices, scheduling of court reporters, payment of court reporter invoices, ingesting deposition transcripts into Firm’s technology applications, and assembly of exhibit binders;
    • Provide assistance to other Firm employees as needed to maximize use of Firm’s document management system, document review software, and legal docketing/calendaring software in the class action practice group;
    • Preparation of correspondence, legal documents and routine pleadings;
    • Complete daily billing time records in an accurate and timely manner;
    • Adhere to strict confidentiality standards (keeps confidential all information concerning firm matters and clients);
    • Assist with other duties as appropriate;
    • Perform other duties, responsibilities and special projects as assigned.

    Success Factors
    Personal characteristics that will contribute to success of the Litigation Project Manager (Paralegal) are a strong work ethic and personal integrity; a high degree of attention to detail; ability to effectively work in a team environment; ability to maintain confidential information; creativity and initiative; ability to multi-task and remain calm under pressure; and ability to be flexible.
     
    Resumes with previous law firm experience will be considered first. Compensation for the Litigation Project Manager (Paralegal) will be commensurate with experience and qualifications. An Equal Opportunity Employer
    .

  • 13 Jun 2017 9:13 AM | Julie Johnson (Administrator)

    Position Overview
    Insurance company is seeking an experienced Paralegal for its Legal Department in Carmel, Ind. This full-time Litigation Paralegal is primarily responsible for responding to third-party document requests, supporting the management of certain litigated matters and performing day-to-day corporate paralegal work.

    Primary Duties
    • Assist in-house counsel with discovery requests on litigation matters
    • Assist with the initial assessment, management and tracking of various administrative or litigated claims
    • Assist with document production, including gathering and reviewing key documents
    • Maintain legal case files
    • Work effectively with other teams including the Underwriting, Claims, Sales and Legal Departments
    • Maintain strong and effective relationships with internal units
    • Perform tracking of Legal Department matters
    • Participate in special projects as assigned
    • Provide support to in-house counsel
    • Support the activities of the Legal Department

    Skills/Requirements
    • Bachelor’s degree required
    • Minimum 5 years of paralegal experience preferred
    • Experience with an insurance company or insurance defense work strongly preferred
    • Certification in paralegal studies preferred
    • Strong attention to detail
    • Ability to handle confidential information with respect and integrity
    • Excellent written and verbal communication skills
    • Excellent organizational skills
    • Effective time management skills with the ability to manage multiple tasks and prioritize projects
    • Proficient in Microsoft Office Excel and Word

  • 09 Jun 2017 2:30 PM | Julie Johnson (Administrator)

    JOB REQUIREMENTS:
    An energetic, self-motivated, creative problem-solver willing to grow with our firm who enjoys working independently in a client centered environment with a minimum of 3-4 years of law firm experience in family and business law.

    REQUIRED QUALIFICATIONS:
    Strong time management and organizational skills and the ability to prioritize time sensitive requirements; proficiency in Microsoft functions, including Outlook, Word, Excel and E-Filing.  Excellent communications skills both with clients and written communications; sensitivity to working with confidential material; experience drafting pleadings, monitoring of cases, court appearances, case organization, and calendaring; active learning skills and the ability to understand the implications of new information for both current and future problem- solving and decision-making; strong critical thinking skills; flexibility and willingness to adapt to changing priorities on cases; positive attitude, integrity and excellent judgment.

  • 07 Jun 2017 11:59 AM | Julie Johnson (Administrator)

    This position will assist general counsel with transactional and real estate work, and other legal projects.

    • Assist in drafting and review of business contracts and leases
    • Assist with transactional and real estate closings, including due diligence, preparation and review of documents
    • Assist in drafting, filing and maintaining corporate governance documents
    • Prepare business filings
    • Review and refresh corporate policies and forms
    • Maintain legal database
    • Other projects as assigned

    Requirements:

    • 3+ years legal experience in transactional and real estate work
    • Paralegal certificate preferred
    • Strong Microsoft Office skills (Word, Excel, Powerpoint, Access, Outlook)
    • Excellent communication, analytical, and problem-solving skills
    • Ability to work independently and proactively in a fast-paced environment

    Salary commensurate with experience

    25-28 hours/week, additional hours as needed

  • 07 Jun 2017 8:54 AM | Julie Johnson (Administrator)

    Law firm is seeking a full-time Legal Talent Management Manager to serve as an ambassador for the Firm’s attorney recruiting, training and talent development efforts and diversity and inclusion initiatives.  The successful candidate will report to and work closely with the Chief Legal Talent Officer on the Firm’s Legal Talent Management and Associate Development Committee initiatives which include attorney benchmarks and competencies, onboarding, attorney review program, and the design, implementation and oversight of the Firm’s training programs.
     
    Job requirements include:
    • Recruiting and talent development experience in a law firm or other professional services organization is preferred.
    • BA or BS degree.  JD or degree in HR Management or Masters in Organizational Development a plus.
    • Proficient in Microsoft Office (Word, Excel, Outlook and Power Point) and experience using viDesktop or other similar proprietary software.
    • Self-starter, excellent interpersonal, time management, organizational, oral and written communication skills.
     
    The Firm offers competitive salary and benefits.

  • 01 Jun 2017 2:01 PM | Julie Johnson (Administrator)

    Ideal candiates will have the following:
    *Minumum of 3 years experience in the Indiana legal field
    *Indiana E-filing experience
    *Experience using Discovery system
    *Solid background in reviewing medical records/summaries and analyzing medical billing
    *Experience in a paperless law office is preferred

    JOB SUMMARY:  Performs a variety of legal secretarial duties as well as paralegal related tasks under the supervision of an attorney and Supervisor.  Secretarial duties may include but are not limited to: maintaining attorney calendar by planning and scheduling conferences, teleconferences, depositions, travel, and court appearance dates, etc.  Also responsible for opening and closing of case files.  Role may have annual billing requirements based on full time work week.

    CORE JOB DUTIES & RESPONSIBILITIES:
    1. Keeps cases organized by establishing and organizing files; processing voluminous mail and faxes; monitoring calendars; meeting deadlines; documenting action; inputting information into matter management system; and confirming case status with attorney.
    2. Helps develop cases by maintaining contact with people involved in the case; drafting discovery requests and responses; coordinating record retrieval; drafting and forwarding legal pleadings, briefs, correspondence, memoranda, reports, discovery notices, depositions, jury instructions, subpoenas (as necessary) responses and motions.
    3. Prepares matters for trial proceedings by preparing exhibits; scheduling witnesses; ensuring that witnesses are ready when needed.  May attend interviews/meeting with clients and/or witnesses as necessary to ensure proper case development.
    4. Coordinates and schedules depositions, hearings, motions, arbitrations, mediations, judicial conferences, meeting with clients, doctors and other counsel for assigned attorney.
    5. Has working knowledge of each file assigned to attorney(s); knows the matter and parties involved basic facts; knows the status of pleadings and discovery, and mediation/arbitration or trial status.
    6. Understands and maintains confidentiality in respect to the attorney-client relationship, HIPAA, trial strategies, Ethics rules, and the identities of plaintiff, defense clients and claims.
    7. Ability to review, analyze and/or summarize medical records and/or written discovery responses in order to prepare a condensed report for evaluation by the attorney and claims representative.
    8. Performs other duties as assigned.

    MINIMUM JOB REQUIREMENTS:

    Education:  Undergraduate studies in business administration, insurance or other related area as well as legal secretarial training preferred.  Certification in paralegal studies or equivalent experience highly valued.

    Experience:  Three years of experience as a legal secretary or a paralegal in a law office or experience in insurance defense litigation.

    Knowledge:  General law office operations practice and procedures engaged in the practice of civil litigation.  Strong understanding in legal concepts, terminology and processes as well as general working knowledge of filing procedures of relevant courts and administrative agencies.

    Skills/Competencies:  Verbal and written communication skills for contact with employees, attorneys, clients and customers. Research and legal administration skills; organization, planning, attention to detail, and confidentiality; ability to operate personal computer and related legal and business software.

    JOB CONDITIONS:
    Overtime Eligibility:  Eligible (Non-Exempt)
    Working Conditions: Professional office environment. Occasional overtime may be required.

  • 25 May 2017 12:05 PM | Julie Johnson (Administrator)

    Solo law firm in need of a paralegal/office manager/legal secretary.  Firm handles a variety of legal issues including personal injury, business litigation, plaintiff’s work, and business law for small and mid-size companies.  Prior experience in a law firm is a must, including experience with litigation and/or trial work in state and federal courts and a preference for personal injury/plaintiff’s experience.  Office atmosphere is casual.  We are really looking for someone who can contribute as a paralegal (drafting documents, research, document review, filings, client communications, etc.) but who is also willing and able to handle day to day management of the firm and office building as needed, including paying bills, taking calls, ordering supplies, transcription, managing mail and calendars, etc.  Being proactive, independent and self-driven is a must.  Full or part time will be considered, with immediate availability preferred.

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